InvoiceSoftware.ae
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Features

One platform, end to end

Quote, invoice, collect, track and report — without stitching four subscriptions together. Here is everything InvoiceSoftware.ae does, in detail.

Before & after

The same invoice, two workflows

One is a spreadsheet, a calculator and a lot of chasing. The other is three clicks. Watch them run side by side.

The manual way

Spreadsheet · calculator · PDF · inbox

11 steps
  1. Open last month's spreadsheet and save a copy
  2. Copy the client's name, address and TRN across
  3. Type every line item and rate by hand
  4. Work out 5% VAT on a calculator Rounding error
  5. Check the totals. Check them again.
  6. Fix the layout, then export to PDF
  7. Write the covering email from scratch
  8. Attach the PDF and send Forgot the attachment
  9. Put a reminder in the calendar to follow up
  10. Chase the payment. Twice. 21 days overdue
  11. Match the bank transfer to the invoice by hand
Paid eventually — after three reminders

With InvoiceSoftware.ae

One place · everything carried over

4 steps
  1. Pick the client — details and TRN are already saved
  2. Pull in tracked time and billable expenses
  3. VAT, totals and the tax-invoice fields fill themselves
  4. Send. Reminders, payment and reconciliation run themselves.
Paid online and reconciled automatically

Illustrative comparison of a typical spreadsheet-and-email workflow. Your mileage depends on how many invoices you send and how promptly your clients pay.

Invoicing & quotes

Invoices your clients take seriously

Build an invoice in under a minute. Pick a template, drop in saved products or tracked time, and we handle numbering, VAT, currency and delivery. Every document carries your TRN and the fields a UAE tax invoice needs.

  • 11 templates, each customisable down to the CSS
  • Bilingual English / Arabic layouts, RTL-aware
  • Standard, zero-rated, exempt and out-of-scope VAT per line
  • Quotes with e-signature approval, converted in one click
  • Credit notes, partial invoicing and deposits
  • Recurring schedules with auto-billing and dunning
Bill to
Gulf Ventures FZ-LLC
TRN 100xxxxxxxxxxx7 · Dubai Media City
Due in 14 days
  • Strategy workshop — 2 days16,000.00
  • Research & interviews — 18 h9,900.00
  • Report & presentation6,500.00
Subtotal32,400.00
VAT @ 5%1,620.00
Total (AED)34,020.00
Payments

Let clients pay in one click

Every invoice carries a secure pay button. Clients choose card, wallet or direct debit, and the invoice marks itself paid the moment the gateway confirms — no manual reconciliation, no chasing.

  • Stored payment methods for auto-billing
  • Part payments, deposits and payment plans
  • Automatic receipts and payment confirmations
  • Multi-currency capture with live FX conversion
  • PCI-DSS compliant handling — card data never touches us
Stripe

Cards, Apple Pay, Google Pay

Telr

UAE-based gateway, AED settlement

PayTabs

Regional cards & local methods

Network International

N-Genius acquiring

PayPal

Global wallet checkout

GoCardless

Direct debit for retainers

…and more than 40 others, including Square, Braintree, Mollie and Razorpay.

Time & projects

From timer to invoice, without the spreadsheet

Create a project, break it into tasks, drag them across a Kanban board, and log time against each one. When the work is done, select the billable tasks and generate an invoice with the descriptions and rates already filled in.

  • Start/stop timer, or enter time manually
  • Per-project, per-task or per-user billing rates
  • Budget tracking with over-run warnings
  • Unbilled-time report so nothing slips through
To do3
Moodboard round 2
Due Thu · 4 h est.
Typography pairing
Due Fri · 3 h est.
Icon set
Unscheduled
In progress2
Logo refinement
6.5 h logged
Brand guidelines
3.0 h logged
Billable2
Discovery workshop
16.0 h · AED 8,800
Competitor audit
9.5 h · AED 5,225
25.5 unbilled hours Invoice selected
Expenses & banking

Know what went out, not just what came in

Record expenses against vendors, categories and projects, attach the receipt, and mark it billable to pass it through to a client invoice. Connect your bank and let transactions arrive on their own.

  • Bank and credit card feed import
  • Matching suggestions and one-click reconciliation
  • Vendors, purchase orders and bills
  • Recoverable input VAT tracked separately
  • Profit & loss by client, project or period
Spend
AED 0
Billable
AED 0
Input VAT
AED 0
  • Adobe Creative Cloud · Software2,940.00
  • DEWA · Utilities1,180.00
  • Emirates NBD · Bank charges315.00
  • Freelance retoucher · Subcontract4,500.00
  • Print run — Gulf Ventures Billable3,750.00
Client portal

Your brand, your domain

Every client gets a private portal to see their invoices, quotes, statements and documents — hosted at billing.yourcompany.ae, with your logo and colours.

Your own subdomain

Point a CNAME at us and the portal, emails and payment pages all run on your domain. Clients never see a third-party brand.

Approve, pay, download

Clients approve quotes with an e-signature, settle invoices by card or direct debit, and pull statements and receipts themselves.

Document vault

Share contracts, scopes and deliverables in the same place as the billing.

Statements on demand

Account statements for any date range, generated when the client asks for one.

Comments & approvals

Clients query a line item in context instead of sending an email you have to decode.

Automation & API

Set it up once, then stop thinking about it

Recurring invoices

Weekly, monthly, quarterly or a custom cadence — with automatic price escalation and end dates.

All plans

Reminder sequences

Three configurable reminders before and after the due date, with your wording and optional late fees.

Pro & up

Zapier, Make & Pabbly

Push a paid invoice into your CRM, post to Slack, add a row to Sheets — hundreds of apps, no code.

Pro & up

REST API & webhooks

Scoped API tokens, documented endpoints for every object, and webhook events you can subscribe to.

Pro & up

Scheduled reports

Have your P&L, aged receivables or VAT summary land in your inbox — or your accountant's — every month.

Pro & up

Multi-company switching

Run up to 10 companies from one login, each with its own branding, TRN, currency and numbering.

Pro & up
Invoice templates

Eleven designs. All yours to bend.

Free accounts include four designs. Pro and above unlock all eleven — each one customisable with your logo, colours, fonts and layout.

Modern · default
Monochrome
Gulf · gold accent
Fresh
Studio
Minimal
Classic · RTL ready
Corporate

Need something exact? Templates are HTML and CSS underneath, so you can edit them directly — or have our team build one to your brand guidelines on the Premium plan.

Everywhere you work

Web, mobile and desktop

The same account across every device, with offline capture on mobile that syncs when you reconnect.

Web app

Any modern browser, nothing to install.

iOS & Android

Invoice, snap receipts and track time on the move.

Windows & macOS

Native desktop builds with keyboard-first navigation.

Self-hosting

Run it on your own infrastructure if policy requires it.

Security & compliance

Your books, properly guarded

Multi-factor authentication

App-based TOTP or SMS on every account, enforceable across your whole team.

Encryption end to end

TLS in transit, AES-256 at rest, and card data handled only by PCI-DSS compliant gateways.

Audit trail

Every create, edit, send and payment recorded with user, timestamp and previous value.

Granular permissions

Decide per user who can view, create, approve or delete each type of record.

Automated backups

Point-in-time backups with retention, plus your own on-demand export at any time.

Data residency options

Choose where your data lives, including UAE-region hosting on Enterprise and Premium.

Free plan, no card

See it with your own invoices

Import a client list, send a real invoice, and decide in ten minutes whether it fits.

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